Audits from a phone
Scan as you walk. The list ticks itself off.
USOOLSAVER · BY PHOONIX
Know where every laptop is.
UsoolSaver tracks equipment, vehicles, devices, and furniture: who holds each item, where it sits, and what it costs to keep.
/ HOW IT WORKS
From the day it arrives to the day it leaves.
Register
Add each item with its category, cost, supplier, and warranty.
CategoriesCostWarrantyTag
Print a label for each item. One scan opens its full record.
QR labelsBulk printTrack
See who holds each item and where it is, at any time.
HoldersLocationsLend
Check items out with a return date, and check them back in.
Check-outDue datesReturnsAudit
Walk the site with a phone and scan. Missing items flag themselves.
Scan auditsDiscrepanciesMaintain
Schedule service and log each repair against the item.
SchedulesRepair logControl spend
See what each item, location, and team costs to run.
Purchase costRunning cost
/ WORKSPACES
One workspace per company.
Workspaces are the company accounts. Each one holds its own items, people, and locations.
Lending with due dates
Know what is out, with whom, and when it comes back.
Spend you can see
Purchase and running costs by item, location, and team.
/ FROM THE BLOG
Guides worth reading.
UsoolSaverQR asset tagging: a practical guide to labelling everything you own
Which assets to tag, what to print on the label, which material to use, where to stick it and how to roll out QR tagging across sites.
UsoolSaverHow to run a fixed-asset audit with a phone in one afternoon
A step-by-step guide to a scan-as-you-walk asset audit: planning, audit-day checklist, handling discrepancies and closing the count with finance.
UsoolSaverLending equipment to staff without losing track of it
A simple check-out and check-in process for laptops, cameras, tools and vehicles, with due dates, condition notes, a sample policy and clear accountability.
/ FAQ
Questions, answered.
01What can I track with UsoolSaver?
Any physical asset a company owns: equipment, vehicles, devices such as laptops and printers, and furniture. Each item has a record with its category, cost, supplier, warranty, holder and location.
02How are assets tagged?
UsoolSaver prints a QR label for each item, one at a time or in bulk. Scanning the label with a phone opens the item’s full record.
03How does an asset audit work?
Walk the site with a phone and scan items as you go. The audit list ticks itself off, and items that were not found are flagged as discrepancies.
04Can I lend assets to employees?
Yes. Check items out to a person with a return date, see what is out and with whom, and check them back in when they return.
05Can several companies use one UsoolSaver account?
Yes. Each company gets its own workspace with its own items, people and locations.
Run your next audit from a phone.
A 30-minute walkthrough of UsoolSaver using your own item list.